PRINCIPAL ACCOUNTANT/ ASSISTANT CHIEF ACCOUNTANT

For appointment to this grade, a candidate must have:

i.      Served in the grade of Chief Accountant for a minimum period of three (3) years;

ii.     Bachelor’s degree in any of the following fields: Commerce (Accounting or Finance option), Business Administration (Accounting option) from a recognized institution or any other relevant equivalent qualification

Plus

Part II of the Certified Public Accountant (CPA) Examination or any other relevant qualification from a recognized institution;

iii.      Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;

iv.       Certificate in computer applications, Database Management or Enterprise Resource Management from a recognized institution; and

v.         Shown merit and ability as reflected in work performance and results. 

i.             receiving and analysing financial reports from public sector entities;

ii.           maintaining database of all public-sector entities;

iii.          providing technical advice;

iv.          reviewing the quality of financial statements;

v.            preparing the annual consolidated financial report for the County;

vi.          developing training materials;

vii.         capturing exchequer issues and receipts in the system;

viii.       reconciling bank statements with exchequer issues and receipts;

ix.          monitoring and reconciling revenue from the receiver of revenue;

x.            raising exchequer requisition for the County and counties;

xi.          ensuring safe custody of County government assets and records;

xii.        preparing management reports in accordance with the financial orders and regulations;

xiii.       verifying payment advice (PA) forms.

xiv.       raising accounting debt entries;

xv.         processing payments, reimbursements and disbursements;

xvi.       recording proceeds of domestic debt;

xvii.      preparing annual final accounts;

xviii.    verifying payment and receipt vouchers and committal documents;

xix.       capturing data;

xx.         maintaining primary records such as cashbooks, ledgers, vote books;

xxi.       preparing management reports;

xxii.     keeping safe custody of Accounting records and assets;

xxiii.    receiving duly processed payments and receipt vouchers;

xxiv.    writing cheques, posting payments and receipt vouchers in the cash books;

xxv.      authorizing payments and signing cheques subject to set limit;

xxvi.    balancing and ruling of the cash books on daily basis;

xxvii.   withdrawing and ensuring safety of the cash;

xxviii. ensuring security of cheques and cheque books;

xxix.    verifying Authority to Incur Expenditure (AIE) in the system and filing returns;

xxx.      preparing Appropriation in Aid (AIA) returns;

xxxi.    monitoring collection of revenue including inspection;

xxxii.  ensuring safe custody of equipment, records and accountable documents;

xxxiii. verifying invoices;

xxxiv. preparing accounting and management reports in the system;

xxxv.   uploading accounting data into the system;

xxxvi. coordinating closure of the monthly accounting periods;

xxxvii.   verifying users in the preparation of final accounts;

xxxviii. reviewing business process;

xxxix.    providing user support on accounting processes and system setup; and

xl.             training and development of staff.