CHIEF CLERICAL OFFICER

For appointment to this grade, a candidate must have: -

1. Served in the grade of Senior Clerical Officer for a minimum period of three (3) years;
2. Kenya Certificate of Secondary Education (KCSE) Mean Grade C-(minus) or its Equivalent qualification;
3. Passed the Proficiency Examination for Clerical Officers;
4. Certificate in any of the following disciplines: Human Resource Management (HRM), Business Administration, Kenya Accounts Technician Certificate (KATC), Supply Chain Management or Record Management lasting not less than six (6) months from a recognized institution;
5. Certificate in computer application skills from a recognized institution and
6. Shown merit and ability as reflected in work performance and results

Duties and responsibilities;

An officer at this level may be deployed in any of the following Units/sections to carry out clerical duties: Human Resource Management, General Registry, Supplies, Accounts or General Administrative Services.

     i.        Compiling statistical records;

   ii.        Carrying out transactions related to accounts or personnel information;

  iii.        Filing receipts;

  iv.        Receiving, sorting out, filing and dispatching correspondence;

    v.        Preparing initial documents for issuance of stores; 

  vi.        Preparing pay change advices (pcas);

 vii.        Checking general office cleaning and security of buildings and equipment;

viii.        Verifying pension claims; processing documents for issuance of licenses;

  ix.        Maintaining an efficient filing system and safe keeping of invoices;

    x.        Drafting agenda for cases due for presentation to the departmental  human resource management and advisory committee (dhrmac) and dtc meetings;

  xi.        Processing documents;

xii.        Managing registers;

xiii.        Controlling movement of records and files;

xiv.        Drafting correspondences; and

 xv.        Ensuring safe custody of equipment, documents and records.